Privacy

CLARIFICATION TEXT ABOUT THE PROTECTION OF PERSONAL DATA

PURPOSE AND SCOPE

Personal Data Protection Law No. 6698 ("PDPL"), which entered into force on 07.04.2016, defines personal data as any information relating to an identified or identifiable natural person.

This Informative Text has been prepared by GAEA LOGISTICS in the capacity of the data controller in the context of Article 10 of the Personal Data Protection Law No. 6698 and the Communique on Principles and Procedures to Be Followed in Fulfillment of The Obligation to Inform.

The target audience of this text is all real persons whose personal data are processed by our Companies, except for the employees of our Companies or employee candidates who have applied for a job at our Companies.

THE METHOD OF COLLECTING PERSONAL DATA

GAEA LOGISTICS or authorized third parties processing data on behalf of GAEA may collect and process your personal data by various methods that are wholly or partially automatic or not automatic as part of any data recording system, in accordance with the Personal Data Protection Law No. 6698 and secondary regulations. The methods listed below are not limited to..

  • The forms filled in both electronically and physically under the scope of business partnership/consultancy with GAEA LOGISTICS;
  • The communication forms filled in to contact GAEA LOGISTICS on the GAEA LOGISTICS website or on the websites of third parties;
  • Online shopping applications on the Internet, cookies used to recognize the user, mobile applications of websites;
  • Various contracts signed with all organizations organically linked to GAEA LOGISTICS and electronic mail, faxes, and letters, other writings sent to GAEA LOGISTICS;
  • Third parties who process data on behalf of GAEA LOGISTICS or provide professional support to GAEA LOGISTICS in this regard;
  • Various internal and external units that communicate with GAEA LOGISTICS business partners, customers, and employees;
  • Social media channels, search engines on the internet;
  • Employment/consultancy contracts and other agreements, applications, forms, proposals, and other written content;
  • Other records within the scope of GAEA LOGISTICS.

PURPOSES AND LEGAL REASONS FOR THE PROCESSING PERSONAL DATA;

Your personal data collected shall be processed within the personal data processing conditions and purposes specified in Articles 5 and 6 of Law No. 6698 for the purposes of conducting intelligence, information research, planning, statistics, business partners, and personnel satisfaction studies, ensuring the necessary security, providing better and reliable service to business partners and maintaining them uninterruptedly; in order to fulfill the requirements of the legal regulation and to operate in accordance with the rules of trade, in particular, to provide logistics and consultancy services to GAEA LOGISTICS business partners within the rules of trade; to carry out human resources processes, to operate GAEA LOGISTICS computer systems, programs and/or database in an accurate, secure, properly functioning manner to ensure the continuity and permanence of business partners, employees and the company, logistics and consultancy services, for this purpose, GAEA LOGISTICS business partners, companies that it provides consultancy, GAEA LOGISTICS to update, operate and make available the computer programs, applications, mobile applications, website used by GAEA LOGISTICS personnel, to carry out, execute and develop transactions related to logistics and consultancy services, to carry out promotional, marketing and campaign activities for these services and products, to fulfill the requirements of the contracts signed by GAEA LOGISTICS.

The legal purpose of collecting Personal Data is to enable GAEA LOGISTICS to fulfill its legal and contractual obligations, to continue its commercial and administrative activities within the framework of the laws regulating business and social life, to fulfill its legal obligations completely and accurately, and to ensure the continuation of the relations it has established and/or will establish with its business partners, service providers, employees, suppliers, and subcontractors within the scope of these activities..

TO WHOM AND FOR WHAT PURPOSE THE PROCESSED PERSONAL DATA MAY BE TRANSFERRED

The personal data collected by GAEA LOGISTICS, within the scope of the above-mentioned purposes and in accordance with the procedures and principles in the legislation in force Republic of Turkey Ministry of Trade, SSI, Ministries, judicial authorities, and other authorized public and private institutions and third parties with whom GAEA LOGISTICS has a contractual relationship, service companies, institutions providing catering services and other suppliers of GAEA LOGISTICS, legal, financial or other consultants, auditors, related organizations that have organic links with GAEA LOGISTICS and their shareholders and members and other third parties with your explicit consent. Personal data are also shared with third parties, provided that it is necessary for the provision of services within the scope of the contracts signed by the data subjects with GAEA LOGISTICS.

TRANSFER OF PERSONAL DATA ABROAD

Your personal data may be transferred to third parties (including cloud computing service providers that may have servers in various countries) from which GAEA LOGISTICS directly or indirectly receives or plans to receive consultancy, support, or legal services abroad, based on the explicit consent of the data subject and/or by taking adequate security measures within the framework of the security and confidentiality principles specified in the PDPL, within the framework of the personal data processing conditions and purposes specified above.

THE SITUATIONS WHERE GAEA LOJİSTİK COMPANY MAY PROCESS THE PERSONAL DATA OF DATA SUBJECTS WITHOUT THEIR EXPLICIT CONSENT IN ACCORDANCE WITH THE PDPL:

Pursuant to Article 5 of the PDPL, in the cases listed below, GAEA LOGISTICS may process the personal data specified above and obtain it in accordance with the law without seeking explicit consent..

  • In cases expressly stipulated by law;
  • In cases where the processing of personal data is mandatory for the protection of the life or physical integrity of the data subject or someone else, in cases where the data subject is unable to disclose his/her consent due to the de facto impossibility or his/her consent is not legally valid;
  • In cases where it is necessary to process personal data belonging to the parties of the contract, provided that it is directly related to the establishment of a contract with the company, foundation, and other related organizations associated with GAEA LOGISTICS or the execution of the contract;
  • In cases where it is mandatory for GAEA LOGISTICS to fulfill a legal obligation;
  • In case the personal data has been made public by the data subject;
  • Where data processing is mandatory for the establishment, use, or protection of a right;
  • In cases where data processing is mandatory for the legitimate interests of GAEA LOGISTICS, provided that it does not harm the fundamental rights and freedoms of the data subject

DATA PROCESSING PERIOD

Personal data may be processed for the specific periods stipulated in the applicable legislation or for the periods necessary to fulfill the purposes set out in this text. In the event that the aforementioned legal deadlines or the purpose of collecting personal data expire, GAEA LOGISTICS shall delete, destroy or anonymize such data if there is no lawful reason and no lawful deadline for storing the data. The right of data subjects to apply for the deletion, destruction, or anonymization of their personal data is reserved.

THE RIGHTS OF DATA SUBJECTS PURSUANT TO ARTICLE 11 OF THE PDPL ARE AS FOLLOWS:

  • To learn whether his/her personal data is processed or not;
  • To request information if personal data has been processed;
  • To learn the purpose of processing personal data and whether they are used in accordance with their purpose, to request information;
  • To know and learn the third parties to whom their personal data are transferred domestically or abroad,
  • To request correction of personal data in case of incomplete or incorrect processing and request notification of the correction made within this scope to third parties to whom personal data is transferred;
  • Although it has been processed in accordance with the PDPL and the relevant legislation, in the event that the reasons requiring its processing disappear, to request the deletion or destruction of personal data and to request notification of the transaction made within this scope to third parties to whom personal data is transferred;
  • To object to the occurrence of a result to the detriment of the person himself/herself by analyzing the processed data exclusively through automated systems;
  • To request compensation for damages in case the data subject suffers damage due to unlawful processing of personal data.

Data subjects can submit their requests regarding the above-mentioned rights in person by filling out and signing the "Data Subject Personal Information Form" together with the information and documents that clearly identify their identities, or through a notary public at Balat Mahallesi, Kazancı Selim Sokak No:24 Fatih, İstanbul / Türkiye.

The applications may be submitted by the data subject in person or by an authorized representative who is provided with a special notarial power of attorney by the data subject. Depending on the type of application submitted by the data subject, the GAEA LOGISTICS shall review the application and finalize it within thirty days at the latest.

Best regards,
GAEA LOGISTICS